New Job Opportunity As Office Administrator Announced At Busy Bees Early Learning Centre-February 2022

New Job Opportunity As Office Administrator Announced At Busy Bees Early Learning Centre-February 2022

JIUNGE TELEGRAM GROUP LETU

New Job Opportunity As  Office Administrator Announced At Busy Bees Early Learning Centre-February 2022

JOB DESCRIPTION:OFFICE ADMINISTRATOR

ORGANISATION:Busy Bees Early Learning Centre

TYPE:Permanent

REPORTING TO:Director

LOCATION:Upanga,DSM,Tanzania



OVERVIEW

Busy Bees ELC is a Centre with a true heart and soul of dedicated people who know how exciting and rewarding it is to help children learn.

Our misslon is to create brighter future for all our students,we provide dynamic programs in which children from diverse background can develop early learning skills in a supportive and nurturing environment.

We seek a professional who is passlonate,enthusiastic with a service attitude to fill the above position.

ONLY female candidates are encourage to apply for the position


REQUIREMENTS

·At least 2 years of working experience as an office administrator

·Good command of the English language

·Effective communication skills:Written,Oral,listening skills

·Computer skills:Practical knowledge of MS Office(Word and Excel),Google docs,

Typing

·Good Customer Service skills

·Planning skillsS

·Problem solving skills

·Strong Organizational skills

·Professionalism,Resourcefulness,Flexibility


KEY RESPONSIBILITIES

ADMINISTRATIVE:

Maintaining a presentable office and ensuring prafessional standards are maintained.

Greeting and Welcoming parents & visitors and attend to their needs. Monitor office supplies,keep a comprehensive record and place orders when necessary.

Maintain school registers:all documents properly filed with dates and well-labeled files

Ensure smooth running of all day to day activities

Print all the required papers and keep the machines in their working conditions. Taking an active and visible role during major school functions and events

Liaise between school management and stakeholders including parents

Handle&monitor printing and photocopies for the school.

Supervise the supportive staff i.e cleaners and helpers. Maintain general school correspondences (in/out mails.Phone Calls).

Oversee&maintain cleanliness of facility at all times.

Management of social media fan pages:eg IG,Facebook,Google my business,Websites Performing other administrative tasks as assigned by the School Director



HUMAN RESOURCES MANAGEMENT

Oversee and co-ordinate all induction programs for new staff at every level

Be responsible for the recrultment of all staff including liaison with recruitment agencies and Placement of press advertisements

Be responsible for conducting interviews for supportive staff appraisals and offer the appropriate guidance,advice and training.

Giving guidance to the Management in respect of Grievance and Disciplinary Procedures Maintain and monitor the Personnel database and keep proper records of staff attendance(sick days,Leave and absenteeism)

Submit monthly HR report to the School Director

Keep a database of all incoming resumes and job applications


FINANCE

Ensuring adequate availabllity of stock of various materials needed for the school

Contacting suppliers,procuring and purchasing various materials for the school

Supervising physical stocktaking and verification of all materials in the store

Ensuring proper record keeping of every new delivery and issue from the store

Handle petty cash

Communicate to pupils parents regarding fee reminders&activities up dates.

Preparation of fee invoices,payment and receipt vouchers

Ensure compliance of applicable regulations and statutory requirement e.g business

permits and other licenses(city service levy.fire safety,quarterly reports,

Create and Update spreadsheets of daily transactions and ensure completeness of supporting documentations for payments

·Manage filing/archrving of all accounts payable documents and admin files



HOW TO APPLY:

Send your application letter together with your updated CV to the email below admin@busybeeselc.com

Please do attach your certificates or relevant documents to the position applied.


APPLICATION DEADLINE:

28*February 2022


SUBMIT APPLICATION HERE


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