Data Entry Assistant Job Vacancy Announced At African Union Association - March 2022

Data Entry Assistant Job Vacancy Announced At African Union Association - March 2022

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Data Entry Assistant Job Vacancy Announced At African Union Association - March 2022


 AU Values

  • Respect for Diversity and Team Work
  • Think Africa Above all
  • Transparency and Accountability
  • Integrity and Impartiality
  • Efficiency and Professionalism
  • Information and Knowledge Sharing
Organization Information
  • Reports to: Documentalist – Legal Division
  • Directorate: Registry of the Court
  • Number of Direct reports: 0
  • Job grade: GSA 4
  • Contract type: Fixed-Term position (African Governance Architecture Support Project)
  • Location: Arusha, Tanzania
Purpose of Job
To ensure proper documentation services through provision of efficient information and documentation to support the work of the Court.

Main Functions
  • Implementation of the digitization project for both judicial case files and administrative records.
  • Liaise with Court Clerks and Legal Officers on prioritized cases for digitization
  • Upload documents into the Knowledge Management System and AU Common Repository
Specific Responsibilities
  • Digitization of current and archival administrative documents and review scanned files and update or purge them as necessary for easy retrieval.
  • Upload final scanned judicial decisions in the African Union Common Repository
  • Keep backup of all scanned documents in safe location (preferably offsite) in case of disaster.
  • Control the quality of the information captured in digital format and ensure confidentiality of classified information.
  • Ensure compliance with relevant AU policies legislation and regulations relating to documents and records management;
  • Optimize /re-size big files to the required size in the Electronic case Management System.
  • Perform any other duties as required.
Academic Requirements And Relevant Experience
  • Advanced Certificate of Secondary School Education and a Diploma in either Records Management, Archival / Documentation Studies, Information Management from a recognized educational institution.
  • A higher qualification (university degree or postgraduate diploma) in any of the above-mentioned disciplines will be an added advantage;
  • Computer literacy and Information Technology skills is essential;
  • A minimum of five (5) years relevant professional experience in digitization, archiving indexing or document management, operating heavy duty scanners or multifunctional copiers, preferably in an international organization.
Required Skills
  • Demonstrate professionalism;
  • Demonstrated ability to handle complex archival issues
  • Good Planning and organizational skills, including ability to establish priorities and to plan, coordinate and monitor own work plan;
  • Concentration and high level of accuracy;
  • Respect for confidentiality and good public relations
  • Excellent interpersonal skills, ability to work under pressure in a multi-cultural environment and under minimum supervision;
  • Good communication skills;
  • Knowledge of International Organizations
  • Conceptual, analytical, and innovative problem-solving abilities
  • Proficiency in one of the AU Official working languages. Good knowledge of at least one other language will be an added advantage.
Core Competencies
  • Teamwork and Collaboration
  • Responsibility
  • Learning Orientation
  • Communicating with impact
Functional Competencies
  • Conceptual Thinking and Problem Solving
  • Job Knowledge
  • Drive for Results
  • Innovation and taking initiative

TENURE OF APPOINTMENT:

Appointment to this post shall be based on a Fixed - Term contract for a period of one year. Thereafter, the contract may be renewed for the same period subject to satisfactory performance and availability of funds.

GENDER MAINSTREAMING:

The African Court is an equal opportunity employer; qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

REMUNERATION:

The overall salary for this post shall be US$49,367.20 (grade GSA4, step 5 -International) per year, for internationally recruited staff, and US$ 18,679.28 (grade GSA4, Step 5 - Local) per year, for locally recruited staff. This global salary includes all allowances.

Applications must be made not later than 28 March 2022.

Requisition ID: 989


NB: Candidates who previously applied for this position are encouraged to reapply through the aforementioned website.

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