Job Opportunities at U.S Embassy Dar Es Salaam 2022, Voucher Examiner (Alternate Cashier)

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Job Opportunities at U.S Embassy Dar Es Salaam 2022, Voucher Examiner (Alternate Cashier)

Job Opportunities at U.S Embassy Dar Es Salaam 2022, Voucher Examiner (Alternate Cashier)

Duties

 

Payment Processing and Account Reconciliation 35% Directly responsible for ensuring legal and correct invoice processing throughout the entire voucher payment lifecycle from receipt of invoice to final payment and proper record retention. Responsible for correctly processing annually up to 15,000vouchers for no less than ten USG agencies and their multiple programs. 

Ensures invoices are valid, supporting documentation (e.g. obligating documents, receiving reports) is attached; appropriate signatures obtained; funds are properly obligated; liquidation remains within the obligated amount; and that payments are in accordance with all applicable USG laws and regulations.

Responsible for accurately processing some highly complex vouchers such as local guard invoices, purchase and travel card invoices, and multi-agency funded invoices. Uses post policy guidance and reasonable judgment to identify invoices suitable for processing at the offshore Post Support Unit versus invoices that should remain at post.

Pro-actively follows up with vendors and customers to ensure correct documentation is received on time and payments are processed within the requirements of post’s uniform service standards to avoid delinquency and penalty charges associated with Prompt Payment Act. Maintains current and accurate payment records on vendor accounts to ensure no duplicate invoices.

Performs regular reconciliation on assigned accounts in order to prevent over- or under-payments and respond swiftly to vendor or audit inquiries. At request of Supervisory Voucher Examiner, may perform special, in-depth analysis or review of accounts to track payments and processing times.



Prepare Cash and Travel Advances 20% Prepares off-line cash travel advances and cash payments (ORE, PSA laborers, local guard stipends) for assigned accounts. Provides technical support for all E2 travel processing. Applies applicable USG and post-policy guidance to accurately calculate travel cash advance as required. Prepares official cash advance forms and attaches supporting documentation and calculations for Certifying Officer approval and signatures. 

Directly liaises with appropriate Embassy office (i.e. GSO, HR, Facilities, Diplomatic Security) to verify data critical to processing cash payments for day laborers, police stipends and vendors requiring cash payments. Processes over 300 cash and travel advance payments annually.



Communication and Coordination 10% Maintains open and regular communication with over 1000 internal and external vendors/customers on voucher-related payments. Pro-actively contacts vendors to request corrected invoices and other documentation and responds to vendor queries on account reconciliation or payment status. 

Engages other Embassy sections such as GSO, Facilities and the B&F Budget Section as required to resolve payment issues and inform about price fluctuations, but maintains primary communication with the vendor through the entire payment lifecycle. Interacts with the Post Support Unit (PSU), ILMS coordinators and Charleston accountants as required and directed by the Supervisory Voucher Examiner. Reports directly to the Supervisory Voucher Examiner.

Alternate Cashiering 35% Serves as the primary alternate cashier. Responsible for the control and safekeeping of a cash advance of up to USD 25,000 received from USDO-CFSC and preparation of the monthly reconciliation to that office. Through means of the Cashier software, processes collection for consular fees, refunds and reimbursement, makes payments of cash vouchers, petty cash, advances and performs accommodation exchange services.

Reports directly to the FMO when acting as Alternate Cashier for all cashiering duties.

Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the supervisor.

Qualifications and Evaluations


Requirements:


Experience:  Two years of experience in voucher examination or bookkeeping is required.

Education Requirements:


Education:  Bachelor’s Degree in Accounting, Finance, Economics, Business, or Public Administration is required.

Evaluations:


Language:  Fluent (reading, speaking, and writing) in English is required and Fluent (reading, speaking, and writing) in Kiswahili is required. “This may be tested”

 QUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:


All applicants under consideration will be required to pass medical and security certifications.



Agency Benefits:


Benefits:  The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.

Other Information:

For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:


1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

2. AEFM / USEFM

3. FS on LWOP and CS with reemployment rights **



* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.



** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.



For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply:


To apply for this position, applicants MUST apply electronically via ERA.

For more information, visit this link https://tz.usembassy.gov/embassy/jobs/

Required Documents:


To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:


• Bachelor’s Degree in Accounting, Finance, Economics, Business, or Public Administration is required – Certificate

• Degree with transcript

• Proof of Citizenship

• National ID card copy

• Other Document

• Other Document 2

Next Steps:

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.

Thank you for your application and your interest in working at the U.S. Mission in Tanzania.

The deadline for submitting the application is 31 March 2022.

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