New Project Finance and Administration Director Job Opportunity Announced At Jhpiego Company

New Project Finance and Administration Director Job Opportunity Announced At Jhpiego Company

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New Project Finance and Administration Director Job Opportunity Announced At Jhpiego Company

About

Jhpiego is a nonprofit global leader in the creation and delivery of transformative health care solutions for the developing world. In partnership with national governments, health experts and local communities, we build health providers’ skills, and develop systems that save lives now and guarantee healthier futures for women and their families. Our aim is revolutionizing health care for the planet’s most disadvantaged people.

Jhpiego, a Johns Hopkins University Affiliate, translates decades of program experience and in-depth technical knowledge into moments of care that can mean the difference between life and death for women and families. The moment a woman gives birth; the moment a midwife helps a newborn to breath; the moment a nurse screens for cervical cancer with a simple vinegar swab; the moment a community health worker tests a man for HIV and reports he is HIV free. By embedding the know-how and skills into everyday practice, we are able to increase access to quality health services and create a healthier future for generations to come. Access to lifesaving health care for all people, whoever they are, wherever they live, that’s our mission.

JOB ANNOUNCEMENT

TITLE:Project Finance and Administration Director

 Overview

Jhpiego seeks a Project Finance and Administration Director to oversee the financial planning, management and reporting activities for an upcoming multi-year USAID malaria project in Tanzania. The project will work closely with the Government of Tanzania (GOT) to reduce the burden of malaria in pregnant women and children under age five through quality improvements to malaria case management and treatment of malaria in pregnancy (MIP) with a particular focus on malaria surveillance, entomological monitoring, and monitoring of drug-based interventions. The project will also promote use of surveillance data to refine outbreak response and vector control activities.

This position will work closely with the Chief of Party, head office finance team, and project country office to ensure timely and accurate financial, contractual and administrative management, representation, analyses and reporting to the project management team, partners and agencies external to Jhpiego. The Project Finance and Administration Director will be responsible for the oversight of budgeting, monitoring and performance of all funding streams for the project. This position will also ensure financial systems and reports are compatible with standard accounting practices and follow Johns Hopkins University and Jhpiego policies, as well as USAID rules and regulations. The Project Finance and Administration Director will provide capacity building, coaching and mentoring of finance staff worldwide, and local partners, by developing learning activities and materials to support capacity building. This position is directly accountable for the financial, contractual and administrative compliance of the award.

This position is contingent upon award from USAID. Tanzania nationals are strongly encouraged to apply. Women are strongly encouraged to apply.

Responsibilities
  • Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID rules and regulations, and terms and conditions of the award
  • Oversee day-to-day coordination of financial activities ensuring cost efficiency
  • Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
  • Manage all accounting, including sub-grants, and ensure financial operations are in compliance with USAID regulations
  • Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed. Develop, implement and monitor organizational capacity building plans for local sub-partners.
  • Ensure that Jhpiego human resources and administrative procedures are in place for project
  • Ensure that adequate financial management systems are in place and functioning
  • Maintain transparent financial and reporting procedures and financial reports that will give an overview of the financial status of the award
  • Responsible for record-keeping, financial functions, and internal control systems
  • Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
  • Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
  • Work closely with the COP and other team members to ensure resources are effectively and efficiently budgeted and managed to achieve activity deliverables
  • Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
  • Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
  • Oversee and manage project inventory, equipment and supplies according to USAID and Jhpiego policies
  • Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
  • Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
  • Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
  • Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions
Required Qualifications
  • Degree in Business Administration, Finance, Accounting or relevant field
  • Certified Public Accountant is required
  • At least 10 years of experience managing grants or contracts of a similar size, complexity, and setting
  • Demonstrated expertise in administrative and financial management in development assistance projects
  • Strong financial and operational management experience with proven management skills and experience in developing and managing a donor funded grants program.
  • 3 years of senior level experience managing USAID or other donor-funded projects
  • Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting
  • Experience providing financial planning and management, human resources and procurement for projects in Tanzania.
  • Previous direct supervisory experience of professional and support staff
  • Knowledge of USG cost principles, including USAID rules and regulations and GAAP accounting rules , and applying these in program decision-making
  • Demonstrated experience organizing resources and establishing priorities
  • Demonstrated experience leading a capacity-building approach for CSOs, providing capacity building assistance at individual and organizational levels
  • Demonstrated experience in managing sub-grants including risk assessment and working with host government entities as grantees
  • Experience developing and/or implementing finance and accounting policies, procedures and systems
  • Strong interpersonal and team-building skills with significant experience building strong host country national team;
  • Excellent verbal, written, interpersonal, and presentation skills in English and Swahili
  • Experience hiring and supervising personnel
  • Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
  • Excellent skills in facilitation, team building, and coordination
  • Excellent record of accurate and on-time reporting to donor agencies
  • Ability to coach, mentor and develop financial and administrative capacity of project staff
  • In depth knowledge of financial software applications, databases and spreadsheets, including QuickBooks Enterprise, Microsoft Office, and other commercially available accounting software programs.
  • Extensive experience in developing and managing a donor funded grants program;
Preferred Qualifications
  • Master’s degree in Business Administration, Public Administration, Finance, Accounting or relevant field preferred
  • Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects
  • Knowledge of U.S. Government financial management rules and regulations is an advantage;
  • Proven ability to work with a wide range of local organizations and people.




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