Common Services Officer Opportunities at The High Commission of Canada to Tanzania 2022

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Common Services Officer Opportunities at The High Commission of Canada to Tanzania 2022

Summary of Duties:

The Common Services Program is responsible for the effective and efficient management and operations of the mission through the provision of high quality common services to the Government of Canada’s international network.


The position of Common Services Officer will provide contracting services including procurement of goods and services. This role will be responsible for;


1. Development of procurement strategies and plans

2. Preparation and finalization of procurement documents such as: Statements of Work (SOW), Basis of Payment, Evaluation Criteria, Instructions to bidders

3. Issuance of solicitation documents and awarding contracts

4. Conducting bid evaluations and negotiating

5. Managing contracts


Area of Selection:


This selection process is open to external applicants legally residing in the United Republic of Tanzania at the time of appointment and to High Commission of Canada in Dar es Salaam employees occupying an indeterminate or term position, including emergency employees. Candidates must be legally authorized to work in the United Republic of Tanzania.


Please note that the High Commission of Canada to Tanzania does not sponsor work authorizations directly or indirectly.


The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.


ESSENTIAL QUALIFICATIONS


Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.


Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.


*Language will be assessed further during the process.


Education:


Candidates will be required to provide proof of the completion of their education.

Post-secondary degree (University degree) from a recognized institution in a field related to the position*

* The fields of study considered related to the position are: supply chain, administration, commerce, law, industrial engineering and logistics and other fields of study associated with the duties of the position.


Language:


Fluency in English

Fluency in Swahili


Experience:


Significant* experience working in procurement/contracting such as conducting bid evaluation and managing contracts

Experience working with local suppliers and services providers

Experience in client services; liaising and working with clients (internal or external) in an office environment


* Significance is defined as experience associated with having performed a broad range of related activities, which would normally be acquired over a period of at least 36 months (in total). It will be assessed on the basis of the scope, the amount, complexity, diversity of the work performed, level of autonomy demonstrated, and the impact of decisions.


RATED REQUIREMENTS


The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.


Knowledge:


Competencies:

  • Client Service Competency – Level 2*
  • Thinking things through
  • Working effectively with others
  • Showing initiative and being action-oriented
  • Integrity and Respect*Applicants are encouraged to read the Client service competencies profile on this site: https://www.tpsgc-pwgsc.gc.ca/sc-cs/csc-eng.html


Abilities: 

  • Ability to make recommendations related to procurement.
  • Ability to assess bids.
  • Ability to analyze information
  • Ability to communicate effectively (oral and written).


Asset Qualifications:


Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.


Experience using a computerized procurement management system.

Experience in the supervision of others.


Organizational Needs: 

  • You must be available to carry out work outside of regular business hours, often on short notice.
  • Travel may be required as part of duties within Tanzania (and abroad) including travel by car, rail, sea and air.
  • A preference may be given to candidates who are members of one or more of the Employment Equity groups (Persons with disabilities, members of visible minorities, women, and Indigenous persons), and have voluntarily completed the self-declaration form on their application. Therefore, we encourage candidates to indicate voluntarily on their application if they are a member of one of these groups.


Operational Requirements:

  • Working hours: 37.5 hours per week, Monday to Friday (7.5 hours per day)
  • May be required to work overtime
  • May be required to work outside normal working hours (i.e. evenings and weekends)


Conditions of Employment:


Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

  • Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
  • Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
  • Vaccination compliance: All new hires on or after the effective date of October 6, 2021 are required to be fully vaccinated against COVID-19 as a condition of employment and to attest that they are fully vaccinated against COVID-19 prior to their starting date unless accommodation measures are granted.


How to Apply


You must submit your application using the “Apply online” function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.


Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.


You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.

Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.


Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.


Candidates who are unable to submit their application due to technical difficulties must report these to [email protected] prior to the closing date. Failure to do so will result in the application being rejected.


Important Notes


Only applications submitted in one of the official languages of Canada will be accepted (English or French).

The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.


Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.

Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folders.


Reference checks may be sought for candidates who succeeded in all of the assessments.


Please note that the High Commission of Canada to Tanzania does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.

Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.


We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at [email protected] to request specialized accommodation. All information received in relation to accommodation will be kept confidential.


The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the High Commission of Canada to Tanzania which might arise following the completion of this selection process.

For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.


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