Supply Chain Officer Job Vacancy at World Vision 2022

Supply Chain Officer Job Vacancy at World Vision 2022

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Supply Chain Officer Job Vacancy at World Vision 2022

Supply Chain Officer Job Vacancy at World Vision.

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.


Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!


Key Responsibilities:MAJOR RESPONSIBILITIES


Activity


Business Requirements: 10%


Understand the department’s business requirements and apply in the day to day work.


End Results


Adherence to business requirements in fulfilling procurement needs.


Activity


Planning: 10%


Participate in the preparation of annual procurement plans for the allocated cluster office. Review the annual procurement plan prior to submission Provide guidance to the Cluster team on how to prepare effective procurement plans


End Results


A complete Annual Procurement Plan for the respective cluster office.


Activity


Strategic Sourcing: 15%


Advice on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and Advisors. sending bid invitations, follow-up of bids, assisting coordinating pre-bid meetings as per the direction from Coordinators and Specialists. Maintain all supporting documents relating to the Sourcing Events based on the document management policy Create and follow up the Sourcing events for respective Cluster office Preparation of Procurement Committee submission documents based on the direction given by the  Advisors.


End Results


Procurement Committee meetings are held as per schedules (based on the sourcing plan).


Ensure categories for strategic sourcing are identified


Ensure sourcing standards and threshold policy is well adhered to.


Activity


Supplier Contract and Relationship Management: 10%


Accurately complete the master data management form


(contract/supplier/ item register)


Manage record keeping for all contract-related correspondence and documentation (Master Data Management).  Communicate contract-related information to all stakeholders to ensure optimum usage of contracts. 4. Collect feedback on supplier performance as per the established SPM guidelines.


End Results


Availability of accurate and complete Master Data records (either in system or paper).


Ensure supplier performance management for high value spend on the allocated cluster is done and well documented


Activity


Procurement Execution: 20%


Advise on the RFP/RFQ process for spot buys as required Liaise with Shared Services & Finance to resolve supplier inquiries   Release POs to suppliers for spot buys and assigned categories. Ensure all open PR’s are processed within reasonable time Follow up for delivery of goods and services on time


End Results


Ensure the provision metrics performance key indicators are achieved


Activity


Data Management, Analysis and Reporting: 10%


1. Collect and organize data from projects and business units.


2. Analyze and check data for accuracy and produce the required reporting output in accordance to   the Policies / Procedures & Guidelines as set by WV


Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders. Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained. Consolidate all findings and convert them into useful formats as provided by SCM Manager


End Results


Availability of information for supervisors to make decisions.


Availability of information to Cluster office for awareness and decision making


Activity


Contact (within WV or outside WV)


Supply Chain Advisor


Reason for contact


-Report on status of procurement for the allocated Cluster office


Frequency of contact


(Weekly)


DECISION MAKING


Replenishment of stock for commonly used items


CORE COMPETENCIES – For all positions, select the top 3 prioritized competencies from below. Click here for a quick overview of our Core Competencies.


CLICK HERE TO APPLY

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